When working collaboratively with others, it is essential you collectively write a partnership agreement or a Memorandum of Understanding (MOU) which is then signed and dated by representatives from each of the organisations involved.
Many Wales Africa groups have told us how the process of writing the partnership agreement was as important as the document itself in providing clarity and focus, and it is common practice in community-, development-, and contracting work.
The purpose of the agreement is to provide a common reference point on joint activities and helps avoid misunderstandings. It outlines roles and responsibilities, individual organisational aims, as well as the joint project’s aims and activities. It is worthwhile highlighting the benefits to each partner of the collaboration, and can identify how long the collaboration will last and how the collaboration can be dissolved.
It is worth having a section on communications between your organisations (key contacts, communications method, frequency and responsiveness) and to the public (how to reference your funders appropriately). Decision making and dispute resolution should also feature in this section.
Financial management needs to be articulated too, to ensure clear accountability for your trustees. For example, how money will be managed and who is responsible for what in regards to raising funds and over-seeing expenditure.
A basic example of what an MOU or partnership agreement can look like is here.
Further advice has been provide by the National Council of Voluntary Organisations (NCVO) here.